Main Function |
Description of Features |
Master | • Maintains a complete vendor data base • Captures the full particulars of the vendor • Maintains person contact/s of vendor • Support multiple vendor control accounts • Maintains A/P accrual data for invoices not received |
Transaction | • Allows entering of invoices with or without accrual • P/O matching upon invoice entry • Allows entry of invoices, payment, debit notes, debit balances and adjustment • Allows contra with A/R invoice • Allows contra with debit balance (deposits) • Hold or release payment definition • Support multiple bank and multiple currency • User defined currency codes and daily exchange rate • Accept partial payment, full payment and over-payment • Auto application of payment amount to offset multiple invoices • Allows single cheque payment to offset bills from many companies • Support bank charges in foreign and/or local currency • Automatic exchange gain/loss computation upon receipt • Outstanding bill re-valuation on exchange rate fluctuation • On-line / real-time update of information • Multiple G/L allocation per invoice • Auto Payment for batch generation of payment vouchers and batch update |
Inquiry | • Maintains a complete A/P history for current, last and past year • To identify key vendor accounts and ranking • Management summary of A/R and A/P status for side-by-side comparison • Display summarized information to provide management a better overall picture of the entire purchase and payable status • Provide on-line summarized ageing as well as detailed outstanding bills to assist accounts payable staff in handling all incoming as well as internal inquiries efficiently • Analyze outstanding invoices in 5 ageing fields i.e. current, 30 days, 60 days, 90 days and above 120 days • Drill down facility to allow viewing the source entry of an outstanding invoice |
Reporting | • Many reports to be printed as and when required • A/P Status report (local and foreign currency), Statement of Account printing, vendor ranking report, payment due exception report, vendor outstanding bill report, G/L report, Transaction analysis, Ageing analysis and vendor master detail listing • Provides adhoc report printing to facilitate management reporting needs • Printing by selection criteria • Full report preview before printing |
Optional | • Thin client browser based access to InfoMaster System (requires appropriate hardware, licenses, third party software and internet connectivity) |