Main Function |
Description of Features |
Master | • Maintains a complete vendor data base • Captures the full particulars of the vendor • Maintains the accrual listings • Maintains person contact/s of vendors • Use as sourcing data base when purchasing of goods • Use as distribution contact when distributing goods |
Transaction | • Controlling of authorized purchase and receiving of goods • Online P/O entry and tracking • Unlimited P/O line entry • Editing/ cancellation/ Reprinting of P/O and GRN • Prints Purchase Request and/or Purchase Order • Batch printing of P/O • Full or partial goods receipt • Multiple currency P/O entry and goods receipt • Retrieves purchase price based on standard price, vendor price or last buy price • Immediate update of inventory upon goods receipt • Immediate update of A/P is invoice received • Immediate update of Cash if payment made • Immediate goods receipt note creation for items received without P/O • Automatic accrual if A/P invoice if not received upon GRN • No duplicate key-punching is required for the supplier’s invoice |
Inquiry | • Maintains a complete purchase price history • Use as price comparison for purchasing consideration • Tracking of un-released purchase order • Tracking of incomplete purchase order • Purchase history tracking for this month, year, last year and past year • To know when, where and how much an item was purchased in case a repeat order is required • To know the changes in purchase price since the beginning of the same purchase was made • Late cost warning • To notify accounts department of possible late cost for accrual to avoid omission of cost at end of financial year when the accrual account is not zerorised |
Reporting | • Many reports to be printed as and when required • Purchase backlog, receipt, GRN G/L report, GRN listing, GRN cancelled report, accrual report, purchase history report for current month, year, last year and past year • Expedite goods receiving to avoid stock-out situation • Printing by selection criteria • Full report preview before printing |
Optional | • Thin client browser based access to InfoMaster System (requires appropriate hardware, licenses, third party software and internet connectivity) |