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Purchase Control Module - Specialized Features
| Feature |
Description of Features |
| Immediate Goods Receipt |
This function caters for purchases which are made without an
official Purchase Order. There might be cases where goods
are purchased on an ad-hoc basis or using petty cash. This
function eliminates the need to create a P/O before the GRN
takes place. It allows you to receive the goods immediately
with supplier invoice and update the Accounts payable and
inventory directly. |
| Immediate Payment upon Goods Receipt |
If payment has been made during the GRN data entry, the Bank
balance will be updated immediately. This function is a combination of P/O creation, GRN, A/P invoice and Payment entry. It will greatly enhance productivity and reduce the data entry time for the purchase cycle. The cost of goods and/or freight charges will be accrued if the supplier invoice is not available at the point of entry. Amendments can be made if the the quantity, amount, GST and freight charges are entered incorrectly. GRN will also be printed with system generated or user defined number. |
| Purchase Accrual |
Cost of goods and freight will be accrued without GST at the
time of GRN or immediate GRN data entry. The GST for goods
and freight will be reported only when the supplier invoice
is entered via A/P module. This will ensure that the GST is
captured accurately. This feature eliminates manual accrual
tracking for invoice not yet received. |
| Accrual Offsetting |
Accrual can be offset when THE supplier invoice is received
via the A/P invoice data entry. The system will display a
list of accrual for the desired vendor and allow offsetting
of accrual to multiple P/O and/or GRN per supplier invoice.
Accrual offsetting can be selected for either goods or
freight charge by clicking on a selected radio button. All
freight charges accrued will be listed for selection and the
freight bill can offset multiple freight accruals for
various P/O and/or GRN. |
| Batch Purchase Order Generation/ Printing |
This function allows you to print all unprinted Purchase
Orders in batch mode. The printing can be done for all or
selected vendors. |
| Purchase Order Edit and Cancellation |
This function allows you to edit or cancel an order as and
when is required. Deleting an existing item or adding new
items is allowed. However, if an item has been partially
delivered, only the balanced quantity can be removed |
| Goods Receipt Note (GRN) Edit and Cancellation |
This function allows you to edit or cancel a GRN within the
same month. When the GRN is cancelled, it will be returned
to Purchase backlog if it was released from the backlog.
Otherwise, the system will generate negative purchase
booking transaction to offset the previously generated
booking |
| Voucher Number Generation |
All transactions such as Purchase Order and GRN will have
the Voucher number automatically generated |
| User Log |
All transaction entered are logged with the user-ID and the
date/time of the data entry done for management review |
Read the write up on the InfoMaster Purchase Control Module - InfoBuy
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