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Sales Order and Invoicing Module - Specialized Features
| Feature |
Description of Features |
| Sales Order Entry |
This function allows user to enter orders which are to be
delivered at a later date regardless of the stock position.
If stock is running low, a warning message will be displayed
to alert the user to replenish stock. Once the order is
entered, the items ordered will be placed under "Reserve"
and the stock availability will be reduced accordingly. At
the same time, the system will update the Sales booking
records. The orders can be in any currency with the user editable exchange rate being logged. A Sales Order voucher will be printed at the end of the entry. The order can be printed as Loan Order, Proforma Invoice or Sales order depending on the needs. GST will be calculated automatically for local customers. Amendment to the order is allowed at any time regardless of whether the items are delivered. During order entry or amendment, the system will generates booking records to track the changes and for booking analysis purpose. |
| Sales Order Release |
When the item is ready for shipment, this order release
function will convert the order into a D/O and invoice.
Either partial or full delivery is acceptable. User may
select to print either D/O or Invoice or both after the
order release. |
| Immediate Invoicing |
This function caters for immediate sales situation, ie,
Items to be sold and delivered immediately. The same
function can also be used for Credit Note printing. If a
credit note is printed, the system will prompt you for the
invoice to be offset in order to update the A/R directly. |
| Group Invoicing |
All D/Os which have no invoices printed can be grouped into
a single bill. The grouping is done per customer basis. |
| Batch Invoicing |
This function allows you to print all unprinted sales in
batch mode. The printing is done for all customers. |
| Sales Order Edit and Cancellation |
This function allows you to edit or cancel a sales order
where needed. You willl be able to delete an existing item
or add new items to the sales order. However, if an item has
been partially delivered, only the balanced quantity can be
deleted. |
| Invoice Edit and Cancellation |
This function allows you to edit or cancel an invoice within
the same month. When an invoice is cancelled, it will be
returned to Backlog, if it was originally released from
backlog. Otherwise, the system will generate negative
booking transaction to offset the previously generated
booking. |
| Purchase Order Generation per Sales Order |
A sales order can be generated into a purchase order for
back-to-back or JIT items. After the P/O is generated, it
can be edited where necessary. Depending on the number of
items and the supplier, a sales order may generate more than
one P/O for a number of suppliers. |
| Batch Purchase Order Generation for multiple Sales Orders |
If there is more than one sales order with the same item,
they can be consolidated into a single Purchase Order. |
Read the write up on the InfoMaster Sales Order and Invoicing Module - InfoSales
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