Accounts Payable Features

Main Function

Description of Features

Master • Maintains a complete vendor data base
• Captures the full particulars of the vendor
• Maintains person contact/s of vendor
• Support multiple vendor control accounts
• Maintains A/P accrual data for invoices not received
Transaction • Allows entering of invoices with or without accrual
• P/O matching upon invoice entry
• Allows entry of invoices, payment, debit notes, debit balances and adjustment
• Allows contra with A/R invoice
• Allows contra with debit balance (deposits)
• Hold or release payment definition
• Support multiple bank and multiple currency
• User defined currency codes and daily exchange rate
• Accept partial payment, full payment and over-payment
• Auto application of payment amount to offset multiple invoices
• Allows single cheque payment to offset bills from many companies
• Support bank charges in foreign and/or local currency
• Automatic exchange gain/loss computation upon receipt
• Outstanding bill re-valuation on exchange rate fluctuation
• On-line / real-time update of information
• Multiple G/L allocation per invoice
• Auto Payment for batch generation of payment vouchers and batch update
Inquiry • Maintains a complete A/P history for current, last and past year
• To identify key vendor accounts and ranking
• Management summary of A/R and A/P status for side-by-side comparison
• Display summarized information to provide management a better overall picture of the entire purchase and payable status
• Provide on-line summarized ageing as well as detailed outstanding bills to assist accounts payable staff in handling all incoming as well as internal inquiries efficiently
• Analyze outstanding invoices in 5 ageing fields i.e. current, 30 days, 60 days, 90 days and above 120 days
• Drill down facility to allow viewing the source entry of an outstanding invoice
Reporting • Many reports to be printed as and when required
• A/P Status report (local and foreign currency), Statement of Account printing, vendor ranking report, payment due exception report, vendor outstanding bill report, G/L report, Transaction analysis, Ageing analysis and vendor master detail listing
• Provides adhoc report printing to facilitate management reporting needs
• Printing by selection criteria
• Full report preview before printing
Optional • Thin client browser based access to InfoMaster System (requires appropriate hardware, licenses, third party software and internet connectivity)